Exxaro is looking for a Systems and Certification Officer

Job Summary

Exxaro is looking for a Systems and Certification Officer for a permanent job opportunity.

Closing date: 01 February 2024

Closing Date2024/02/01
Reference NumberEXX240123-2
Exxaro Reference NumberP40235303
Job TitleOfficer, Systems and Certification
Business Unit / DivisionGrootegeluk Coal
Job Type ClassificationPermanent

Location: Lephalale, Limpopo, South Africa

Job Purpose

To implement and maintain International Organisation for Standardisation and Occupational Health and Safety Assessment Specification related systems.

Minium Requirements

•    Grade 12/Standard 10 (Essential/Minimum)

 2-3 years Relevant exposure to International Organisation for Standardisation and Occupational Health and Safety Assessment Specification integrated management systems specifically in terms of the following: ISO 45001, ISO 14001 and ISO 9001 standards implementation and maintenance.   (Essential/Minimum)    Operational.


•    Psychometric Assessment (Essential/Minimum)
•    Certificate of Fitness (Essential/Minimum)
•    Implementing Integrated Management Syste (Essential/Minimum)
•    Competence: SAP Position Specific Module (Essential/Minimum)
•    Competence: MS Office Relevant Package (Essential/Minimum)

Duties and Responsibilities

Administration and Document Control    

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• Implement and maintain a document management system
• Ensure document control through document retention by copying, scanning and capturing the documents on the document management system
• Ensure accurate record keeping, maintenance and administration of all documentation related to the relevant enablement systems

• Review existing system documentation and develop new ways of working
• Establish an effective methodology of business operations, communication and control whereby statutory and corporate compliance and appropriate mitigation risk is achieved – where applicable to Business Unit (BU)
• Identify areas for further development and system improvements and assist with implementation

Compliance, Governance and Assurance    

• Ensure standardised, detailed and systematic approach is taken when facilitating activities to ensure the continued compliance to permit requirements
• Implement and maintain effective Safety Health and Environmental (SHE) enablement systems

Customer and Client Relationship Management    

• Provide support to customers in order to achieve a consistent Safety Health Environment and Community (SHEC) enablement systems
• Establish and maintain relationships with stakeholders and appropriate parties
• Ensure customers satisfaction with delivery of SHEC management systems services

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Safe and Healthy Work Environment    

• Adhere to all health/safety practices and promote good housekeeping on an ongoing basis
• Address all unsafe practices, potential hazardous situations and rectify/ report to superior

Technical Support    

• Collate information and development of standardised reports (monthly/quarterly/annually)
• Report on BU management reviews
• Monitor audits and audit findings
• Track and monitor action plans for audit compliance
• Assist with coordination of training programmes
• Assist with the administration of functional forums, Communities of Practice (COPs) etc.
• Conducting International Organisation for Standardisation (ISO) based inspections
• Monitor and reporting procedural statuses
• ISOSystems assistance and training

Behavioural Alignment    

Demonstrates the following:
• Creativity, collaboration, sociable and awareness to the ecosystem
• Stewardship, accountability, ability to develop trust, safety conscious and ethical
• Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
• Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
• Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective

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How to Apply


Careers at Exxaro

Our workforce drives our success, and, as such, we reward our employees for their commitment and capabilities by providing opportunities for growth and equipping them with the necessary skills and knowledge for the future requirements of our business.

We are proud to work in a diverse, inclusive, innovative, and agile environment that delivers value to our employees, affording them with a fulfilling work experience.

Ready to apply? It’s time to discover a world of opportunity by joining the Exxaro family. Visit our careers page to see the list of available vacancies, and if you think you’re the right fit, apply.


  • S'bo Parker

    S'bo has a passion for web content creation and develops apps and games for fun! It all started at the University of KwaZulu-Natal where she gained skills in automated machine learning (AutoML), machine learning algorithms and MLOps. S'bo loves electric vehicles and uses 100% solar energy.

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