Jobs

x2 Document Controller job vacancies at Mondi

Job Summary

Mondi South Africa invites applications for the vacancy: Document Controller x2 posts.

Closing date: 01 March 2024

Location: Mainly Richards Bay – Richards Bay, KZN ZA (Primary)

Job Purpose

Reporting to the Lead Project Document Controller, the Document Controller takes responsibility for the orderly flow and storage of project documents.

They are responsible for maintaining the document control processes and procedures on the project, enforcing that all relevant stakeholders adhere to the stipulated standards. The incumbent shall apply document configuration management and ensure that documents are correctly named, numbered, stored.

Careers at Mondi South Africa

Mondi plc is a multinational packaging and paper group employing around 22,000 people with around 100 production sites across more than 30 countries, predominantly in Europe, North America and South Africa.

Mondi is fully integrated across the packaging and paper value chain; from the growing of wood and the manufacturing of pulp and paper (packaging paper and uncoated fine paper), to the conversion of packaging papers into corrugated packaging, industrial bags, extrusion coatings and release liner.

ALSO CHECK:  Stores Clerk vacancy at Mondi Mondi South Africa

It has listings on the Johannesburg Stock Exchange and the London Stock Exchange.

We’re 22,000 people, in over 30 countries, leading the way in sustainable packaging and paper.  We want to be a great place to work by helping every Mondi employee to realise their potential, and supporting their growth and career journey.

We always value the health, safety and mental wellbeing of our people to ensure a great work experience. 

Job Requirements

  • Matric with a qualification in Administration or Accounting
  • Experience with other Electronic Document Management Systems (EDMS) will be advantageous

Experience

  • 2 to 5 years’ Document Control and Record Management related experience in a project and construction site environment a must.
  • Proficient in MS Office applications (Excel, Word, Visio, and PowerPoint)
  • AutoCAD experience advantageous
  • Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors will be required.

  • Knowledge of engineering documents and approval processes within projects
  • Document hand over, archiving and close-out experience.
  • Working knowledge and experience in different types of filing systems and good communication and interpersonal skills
  • Willingness to be located at the Construction site during the construction period.
  • Able to work independently and ability to work within a team environment under pressure.
ALSO CHECK:  Mondi South Africa Learnership Programme 2024

Key Performance Areas

  • Setting up and maintaining Project Communication System supplied by the Contractor and other role players including internal distribution, archiving and storage of all incoming and outgoing correspondence.
  • Setting up and maintaining Project Document Control System supplied by the Contractor, including live archive and storage of all project Information and document.
  • Monitoring Contractor`s Document Delivery Schedule.

  • Ensuring all company documentation is filed (both hard and electronic copy) with tracking logs up to date.
  • Assisting the project team to search and retrieving document/information in the Systems.
  • Manage SharePoint/Teams Folder Structure and adherence to the requirements.
  • Providing management tools such as Status Report/Input Audit Report and any other form of monitoring report required by Project Director and Engineering Manager.
  • Audit site Document Control and folder structure

  • Assist with various administrative functions in bid development and submission, pre-engineering, construction, and handover phase.
  • Manage SharePoint/Teams Folder Structure and adherence to the requirements.
  • Ensuring all company documentation is dully filed (both hard and electronic copy) with tracking logs up to date.

  • Co-ordination of vendor and stakeholder interaction during the project period.
  • Provide administrative support where required.
  • Maintain the project document deliverables list and EDMS.
  • Maintaining the drawing / document approval timeline trackers.
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How to Apply

The above advert has minimum requirements listed, however Management reserves the right to use additional/relevant information as criteria for short listing.

  • Copy of ID
  • Highest qualification attained
  • A brief CV

Correspondence will only be conducted with shortlisted applicants.

Curator

  • Katlego Malope

    Katlego is a final-year student at the University of Johannesburg. Apart from bouncing molecules against each other in the Chemistry lab, she loves curating job opportunites for fellow youth. Katlego is also quite a singer!

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