Do you have Matric and need a job? Volvo has a vacancy for Admin Assistant in Johannesburg!

Job Summary

Volvo Group South Africa is hiring for the job vacancy: Administrative Assistant.

Location: Johannesburg, ZA

Job Purpose

The Main Purpose of the position is to Support and Facilitate any IT Administration. Reporting: This Position Reports to the IT Manager.

Careers at Volvo Group

Applying to this job offers you the opportunity to join Volvo Group. Every day, across the globe, our trucks, buses, engines, construction equipment, financial services, and solutions make modern life possible.

We are almost 100,000 people empowered to shape the future landscape of efficient, safe and sustainable transport solutions.

Fulfilling our mission creates countless career opportunities for talents with sharp minds and passion across the group’s leading brands and entities. 

Duties and Responsibilities

Vendor account management

  • Billing queries.
  • Monthly and ad-hoc invoice processing.
  • Ensuring correct cost allocations.

IT order processing

  • Complete all IT equipment request from quoting to approval to ordering to receipt.
  • Asset management of new IT assets.
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Stock control

  • Management and control of the IT store room.
  • Manage IT stock issuing from the stock room.

•   Assist with the management of the mobile contracts; spend, data, stock control, user management and contract revisions.
•   Assist with IT solutions when it comes to IT installations, Microsoft Teams Rooms setup, proposals of new solutions for small to medium sized IT and/or technology projects.
•   User training or guidance with regards to IT processes.

 Documentation skills would highly advantageous.

  • The creation of “How to” and operational documents will be highly important.


•  Matric.

•   Extensive  experience in IT Support or similar Position.


•    This role will work closely with the local solutions technician, so an understand of IT solution would be advantageous, but not a requirement.
•    It would be a requirement to have a willingness to learn and grow their knowledge base and skill set.
•    Knowledge of Volvo standard and the application thereof is important, knowledge to be imparted on successful applicant.
•    Understanding and knowledge of what Volvo has to offer, and the ability to communicate this to the end-user.

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Key Competencies

•    Basic understanding of IT type equipment and items is highly recommended.
•    Basic knowledge the M365 platform (Teams, OneDrive, SharePoint, Word, Excel, etc.).
•    Good understanding of an IT departments logistically needs and controls around this will be high advantageous.

How to Apply

Short listed candidates must complete and sign personal verification permission, consent and indemnity declarations, to inter alia perform reference, criminal, credit, qualification, vetting process (if applicable to position) and any other checks deemed necessary.

Volvo Group Southern Africa (Pty) Ltd is an affirmative action, equal employment opportunity employer. We encourage people with disability to apply. 


  • Katlego Malope

    Katlego is a final-year student at the University of Johannesburg. Apart from bouncing molecules against each other in the Chemistry lab, she loves curating job opportunites for fellow youth. Katlego is also quite a singer!

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