Internships

National Library of South Africa Administrative Assistant internship opportunity

Job Summary

Applications are open for the National Library of South Africa (NLSA) Administrative Assistant internship opportunity.

Closing date: 06 March 2024

6 MONTHS CONTRACT
Reference Number:
02/02/2024
Stipend: R 5 700.00 per month

Location: The successful individual will be based at the Pretoria Campus. The successful candidate will report to the Manager: Office of the CEO.

The NLSA invites applications from suitably qualified person for appointment on a three-year contract basis, as Administrative Assistant (Intern).

KEY PERFORMANCE AREAS

Provide administrative support
• Minute taking.
• Scheduling meetings.
• Develop and maintain action plans and/or registers.

Records keeping
• Develop and maintain file indices (indexes).
• Process incoming mail for filing and distribute to Departments in the Organisation.
• Issue overdue notices for files not returned.
• Systematic disposal of records in terms of legislation.
• Filing of operational documents into individual, personnel and clients’ files to ensure efficient and effective management of the Organisation’s records.

Receptionist duties
• Answering all incoming calls and correctly transfer to respective personnel.
• Attend to visitors, establish the nature of visit and direct requests to appropriate personnel.
• Ensure that calls and visitors are promptly and professionally attended to in accordance with laid down customer services principles.
Render meeting support, and travel and accommodation booking services

MINIMUM EDUCATIONAL QUALIFICATIONS

• NQF level 6 qualification in Business Administration or related qualification.

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EXPERIENCE

• Knowledge of Office Administration.
• Minimum of 12 months of office administration related experience

KEY COMPETENCIES AND ATTRIBUTES

Behavioral and Technical
• Computer literacy
• Communication skills
• Customer service skills
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Attention to detail

How to Apply

The NLSA is an equal opportunity employer and is committed to the principles of Employment Equity. We encourage applications from people living with disabilities.

NLSA reserves the right to not make an appointment. Prospective candidates will be subjected to background verification, competency assessments and security clearances.

Applications: Interested applicants must submit a completed prescribed application form obtainable from our website (www.nlsa.ac.za ) accompanied by a covering letter; Curriculum Vitae; Matric/Grade12 certificate; proof of qualifications and a copy of Identity Document by email to: recruitment@nlsa.ac.za

Please ensure that you quote the reference number and the position in the subject line of your email. Shortlisted candidates will be expected to avail themselves for an interview at NLSA’s convenience.
No applications from recruitment agencies will be accepted.

CLOSING DATE: 06 March 2024

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Curator

  • Itumeleng Tladi

    Itumeleng teaches high school Mathematics in Groote Schuur. In addition to curating career opportunities on Climativa.com, Itumeleng mentors a community group of youth in STEAM. At chess, he's Western Cape's best.

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