Job Summary
The South African Civil Aviation Authority (SACAA) is hiring for an Administrator.
Closing Date: 02 Aprily 2024
Location: Midrand, Gauteng
The SACAA is taking applications for the 12 months graduate internship program in the ICT Records Management Department.
Job Purpose
The Administrative Officer is the contact point for both internal and external clients, whose purpose is to provide administrative and clerical support to both employees and management.
The ultimate goal of the administrator is to ensure the daily administrative processes of the division or department run smoothly and efficiently.
Careers at SACAA
The South African Civil Aviation Authority is the civil aviation authority of South Africa, overseeing civil aviation and governing investigations of aviation accidents and incidents.
It is headquartered in the Ikhaya Lokundiza Building 16 in Waterfall Park, Midrand, near Johannesburg. SAAA is a Schedule 3A public entity in terms of the Public Finance Management Act (PFMA).
It was established on 1 October 1998, following the enactment of the now repealed South African Civil Aviation Authority Act 40 of 1998.
The SACAA is taking applications for the above-stated career opportunity.
Duties and Responsibilities
GENERAL ADMINISTRATIVE FUNCTIONS
- Assist Management and the Department in managing the diary, coordinate and schedule departmental meetings and events using the organisation’s electronic tools.
- Prepare departmental documents and reports.
- Collate information for reports preparation.
- Package documentation required for meetings and other departmental engagements.
- Circulate required information and documentation throughout the department and keep accurate record thereof.
- Receive and relay documentation and information to applicable recipients in the department.
- Develop and maintain a proper filing system to ensure accurate retrieval of information as and when required.
- Screen, classify and record documents for easy access and tracking.
- Coordinate functions and meetings for the department.
- Provide administrative support with meetings and other departmental functions.
- Prepare and circulate minutes for departmental meetings.
- Update and circulate for approval information on departmental documentation as provided by the Subject Matter experts.
- Coordinate budget preparation and reporting on expenditure
- Process operation manuals and amendments.
- Arrange domestic and international travel by organising submission approval, allowances, and all travel related logistics.
OFFICE AND STAKEHOLDER MANAGEMENT
- Manage the control of all consumables and liaise with the Procurement Department regarding stock.
- Organise requests for assets, their delivery, allocation and management for the department.
- Track and monitor progress on projects and prepare reports thereon.
- Ensure appropriate communication within SACAA and with external clients.
- Promptly deal with telephonic, mailed enquiries or personal interactions.
Requirements
Minimum Qualification:
- Grade 12, with a certificate in Office Administration as an advantage
Ideal Qualification:
- Diploma in Office Administration/Secretary or Office Management
Experience:
- 1-3 years Office Administration or Secretary
How to Apply
Apply and view more details using the link buttons at the bottom of this post.
All SACAA appointments are subject to S98 of the Civil Aviation Act, 13 of 2009 and all successful candidates will be subjected to security vetting. Employment Equity candidates will be prioritised in line with Employment Equity Plan.
If you have not heard from the SACAA 90 days after the closing date, consider your application unsuccessful.
Closing Date: 02 April 2024
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