Job Description
Position : Finance Assistant
Location : Global
Organization :UNFPA
Application Deadline : Ongoing
Are you passionate about making a difference in the lives of others? Do you have the skills and dedication required to support transformative programs in the field of population and development? The United Nations Population Fund (UNFPA) is currently seeking dynamic individuals to fill various assistant positions, including the role of Programme/Finance Assistant. This is a fantastic opportunity to join a globally recognized organization committed to advancing sexual and reproductive health and rights, gender equality, and population and development issues.
About UNFPA
The United Nations Population Fund is a leading global agency that focuses on improving reproductive health and rights, reducing maternal mortality, and empowering individuals to make informed choices regarding their sexual health. UNFPA operates in over 150 countries, partnering with governments, NGOs, and communities to promote sustainable development and improve the lives of millions of people.
Position Overview: Programme/Finance Assistant
The Programme/Finance Assistant role is crucial in supporting UNFPA’s operational effectiveness. As a Programme/Finance Assistant, you will work closely with Programme and Finance teams to ensure the efficient implementation of projects and proper financial management. Key responsibilities may include:
- Assisting in the preparation and monitoring of budgets.
- Supporting programmatic planning and reporting.
- Maintaining financial records and ensuring compliance with UNFPA policies.
- Facilitating communication between stakeholders and contributing to the overall success of projects.
Who Should Apply?
We’re looking for enthusiastic and motivated individuals who possess a strong background in finance, administration, or program management. Ideal candidates will have:
- A degree in finance, business administration, social sciences, or a related field.
- Proven experience in finance and administration, preferably within humanitarian or development sectors.
- Strong analytical and organizational skills.
- Excellent communication abilities and a collaborative spirit.
Job Purpose:
S/He provides programmatic and financial support in implementation of program activities ensuring full compliance of program and financial processes with UN/UNFPA rules, regulations, policies and strategies.
S/He provides logistical support to programme implementation.
S/He provides organizational functions of the office in terms of providing effective communications support to the Sub Regional office; ensuring facilitation of knowledge building and management.
In addition, the incumbent contributesto basic programme/research data for the management
of the programme and in tracking progress of the programme implementation.
You would be responsible for:
- Assist the programme team, in providing support to implementing partners on knowledge management and programme implementation through maintaining an easy reference and friendly access to contacts and mailing lists of partners, key stakeholders, consultants, UN agencies, donor, institutions, individuals, and other contacts;
- Assist in programme formulation and work-plan creation in GPS, maintain and update project profiles, including progress reports and work plan review in compliance with programme implementation guidelines;
- Collate programme related information and procurement needs; support programme personnel in their work plans, monitor and follow-up with Implementing partners on submission of progress and financial reports (e-Face);
- In close collaboration and guidance of the finance team in Suva,support and coordinate the HACT assurance activities (spot check, audits) and support in follow up of any required action;
- Coach implementing agencies on UNFPA financial rules and regulations to be followed, e-Face and on recording non-expendable items supported by UNFPA;
- In close collaboration with the administration team in Suva, follow up on any administrative matters entering the relevant requisition facilitating release of payments, including maintenance of vehicle log registers & vehicle history record, inventory management, assets, leave records and common premises;
- In close collaboration with the administration team in Suva, support arrangement of domestic and international travels for staff and non-staff travels as well as follow up of submission of the mission reports by staff;
- In consultation with relevant staff, initiate draft documents, compile and process logistical, administrative and financial arrangements for meetings, events and workshops organized by the office;
- Receive visitors/officials; take minutes and/or notes, as required; prepare informal translations and act as interpreter as required; answer and screen telephone calls with tact and discretion;
- Set up, and effectively maintain and monitor the filing system; set up a follow up system to reduce repetitive action or filling gaps; manage online database of implementing partners; assist in archiving and maintain up-to-date electronic mailing lists;
- Prepare information and/or briefs, summaries and background documentation required by programme staff for official missions, programme functions, seminars, conferences, events and meetings including arranging audio-visual aids as required, projector and screen, preparing power point presentations and computer generated visuals such as graphs;
- Ensure optimal communication flows within the unit and with entire Sub Regional Office, joint country presence offices and external counterparts, through effective use of written, verbal and electronic communication;
- Perform ad-hoc duties required by the Programme Specialist relating to monitoring and evaluation of the country programme and projects.
Qualifications and Experience:
Education:
Completion of secondary level education or an equivalent is required. First level university (Bachelor) degree in Business Administration, Commerce, Accountancy, Chartered Accountancy and related fields is desirable.
Knowledge and Experience:
- Minimum of five (5) years professional experience in similar role;
- Some experience in research assistance and general understanding of programme support, monitoring and evaluation is desirable;
- Good writing and communication skills with the ability to draft correspondence in a clear, accurate and concise manner;
- Previous experience and knowledge of protocol in the United Nations is an advantage,
- Good interpersonal, planning, organizational and multi-tasking skills;
- Ability to work independently and harmoniously in a multi-cultural and multi-ethnic team environment maintaining tact and discretion in all dealings;
- Computer literacy – Proficiency in the use of MS Office Packages and the Internet;
- Good knowledge of Atlas/PeopleSoft is an asset.
Languages:
Fluency in English Language and knowledge of the local language is required.
Required Competencies:
Values:
- Exemplifying integrity,
- Demonstrating commitment to UNFPA and the UN system,
- Embracing cultural diversity,
- Embracing change.
Core Competencies:
- Achieving results,
- Being accountable,
- Developing and applying professional expertise/business acumen,
- Thinking analytically and strategically,
- Working in teams/managing ourselves and our relationships,
- Communicating for impact.
Functional Competencies:
- Logistical support,
- Managing data, documents, correspondence and reports,
- Managing information and workflow,
- Planning, organizing and multi-tasking,
- Job knowledge/technical expertise.
Other Available Assistant Positions
In addition to the Programme/Finance Assistant role, UNFPA has several other assistant positions available that cater to various skills and interests. These may include:
- Administrative Assistant: Support day-to-day operations, manage schedules, and facilitate communication within teams.
- Monitoring and Evaluation Assistant: Assist in data collection, analysis, and reporting to track the progress and impact of programs.
- Communications Assistant: Help with creating content, managing social media, and promoting UNFPA’s initiatives to raise awareness and engage the public.
Why Join UNFPA?
Working with UNFPA is not just a job; it’s an opportunity to contribute to meaningful change on a global scale. By joining our team, you will:
- Be part of a diverse and inclusive work environment where your ideas and creativity are valued.
- Engage with passionate and dedicated professionals from around the world.
- Contribute to impactful programs that improve the lives of women and vulnerable populations.
How to Apply?
If you’re ready to make a difference and meet the qualifications for any of these assistant positions, we invite you to apply! Visit the UNFPA careers page here to view the full job descriptions and application instructions. Be sure to submit your application before the deadline.
Conclusion
This is a unique opportunity to bring your skills to UNFPA and contribute to advancing human rights and sustainable development goals. Whether you are looking to kickstart your career or take the next step in your professional journey, we encourage you to apply and become part of a global team that is dedicated to making the world a better place.
