Job Description
Position(s): x2 Assistant
Organization: UNU
Deadline: Ongoing
The United Nations University (UNU) is at the forefront of tackling pressing global issues. As a global think tank and postgraduate teaching organization, UNU strives to contribute to efforts to resolve the pressing global problems that are the concern of the United Nations, its peoples and Member States. We conduct research, generate data and analyze information to inform global policy and action. We’re looking for two talented and enthusiastic individuals to join our team and contribute to our mission:
1. Finance Assistant
2. Communications and Project Assistant (PSA)
This is an excellent opportunity to gain valuable experience working within a dynamic, international environment. Whether you’re a numbers whiz with a passion for accuracy or a communication guru with project management skills, we encourage you to read on and see if you’ve got what it takes to make a difference at UNU!
1. Finance Assistant: Your Chance to Excel in Global Finance
About the Role:
As a Finance Assistant, you will be an integral part of the UNU’s finance team, playing a critical role in ensuring the smooth and efficient operation of our financial processes. This position offers a fantastic learning opportunity for individuals eager to build their skills and knowledge in international finance within a UN setting. You will assist in various financial tasks, contributing to the accurate and timely management of funds and resources.
Key Responsibilities:
- Transaction Processing: Processing financial transactions, including accounts payable, accounts receivable, and journal entries. This involves verifying invoices, preparing payment vouchers, and ensuring compliance with financial regulations and procedures.
- Data Entry and Reconciliation: Entering financial data into the accounting system, maintaining accurate records, and assisting with bank and account reconciliations. You will play a crucial role in ensuring the integrity of our financial data.
- Budget Assistance: Assisting in budget preparation, monitoring expenditures against budgets, and providing support for financial reporting.
- Reporting and Analysis: Preparing financial reports, assisting in the analysis of financial data, and identifying any discrepancies or potential issues.
- Support to the Finance Team: Providing general administrative support to the finance team, including maintaining filing systems, handling inquiries, and assisting with other financial tasks as needed.
- Compliance: Ensuring compliance with UNU’s financial policies and procedures, as well as relevant international accounting standards.
Ideal Candidate Profile:
- Education: A Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is essential. A strong academic record is a plus.
- Experience: Previous experience in finance or accounting, including practical experience with accounting software (e.g., SAP, Oracle, or similar) is highly advantageous.
- Skills:
- Strong Analytical Skills: Ability to analyze financial data, identify trends, and solve problems effectively.
- Attention to Detail: Meticulous attention to detail and accuracy in all tasks.
- Organizational Skills: Excellent organizational skills, with the ability to prioritize tasks and meet deadlines.
- Communication Skills: Clear and effective written and verbal communication skills.
- Computer Literacy: Proficiency in Microsoft Office applications, particularly Excel (advanced skills preferred).
- Language Proficiency: Fluency in English (written and spoken) is essential. Knowledge of another UN language would be an asset.
- Values: Strong ethical standards, integrity, and a commitment to the values of the United Nations.
This role requires a dedication to accuracy, a proactive approach to problem-solving, and a passion for contributing to the financial health of a leading international organization. If you are detail-oriented, organized, and eager to learn, this is the perfect opportunity for you!
2. Communications and Project Assistant (PSA): Shape Global Dialogue and Drive Impact
About the Role:
As a Communications and Project Assistant (PSA), you’ll have the exciting opportunity to contribute to UNU’s mission by supporting communication activities and project implementation. You will work closely with the communications team and project teams, helping to disseminate research findings, engage with stakeholders, and contribute to the overall impact of UNU’s work. This role combines elements of communication, project support, and administration, offering a diverse and rewarding experience.
Key Responsibilities:
- Content Creation and Dissemination: Assisting in the creation and dissemination of communication materials, including website content, social media posts, newsletters, and reports. This includes writing, editing, proofreading, and ensuring consistency with UNU’s brand guidelines.
- Website and Social Media Management: Contributing to the management of UNU’s website and social media channels, including updating content, monitoring engagement, and analyzing performance.
- Project Support: Providing administrative and logistical support for project activities, including organizing meetings, preparing presentations, managing databases, and assisting with event planning.
- Stakeholder Engagement: Assisting in engaging with stakeholders, including researchers, policymakers, donors, and the general public. This includes responding to inquiries, managing mailing lists, and supporting outreach efforts.
- Research Support: Supporting research projects by assisting with literature reviews, data collection, and data analysis (as needed).
- Monitoring and Evaluation: Assisting with the monitoring and evaluation of communication activities and project outcomes.
- Administrative Support: Providing general administrative support to the communications team and project teams, including managing correspondence, maintaining files, and assisting with other administrative tasks.
Ideal Candidate Profile:
- Education: A Bachelor’s degree in Communications, Journalism, International Relations, Political Science, or a related field is highly desirable.
- Experience: Relevant experience in communications, project support, or administration, preferably within an international organization, academic institution, or non-profit sector. Experience with social media management, content creation, and website management is highly valuable.
- Skills:
- Communication Skills: Excellent written and verbal communication skills, including the ability to write clearly and concisely for different audiences.
- Content Creation: Experience in creating engaging content for various platforms (e.g., websites, social media, newsletters).
- Project Management Skills: Basic project management skills, including the ability to organize tasks, meet deadlines, and work effectively as part of a team.
- Organizational Skills: Strong organizational skills, with the ability to manage multiple tasks simultaneously and prioritize effectively.
- Computer Literacy: Proficiency in Microsoft Office applications, particularly Word, PowerPoint, and Excel. Familiarity with website content management systems (CMS) and social media platforms is essential.
- Language Proficiency: Fluency in English (written and spoken) is essential. Knowledge of another UN language is an asset.
- Values: A passion for international affairs, a commitment to the values of the United Nations, and the ability to work effectively in a multicultural environment.
This role requires a creative mind, a proactive attitude, and a strong desire to contribute to global impact. If you are a skilled communicator, organized, and passionate about the UN’s mission, we encourage you to apply!
How to Apply:
Interested and qualified candidates are encouraged to apply through the UNU’s online recruitment system. Please carefully review the job descriptions, prepare your application materials, and submit your application by the specified deadline. Be sure to highlight your relevant skills and experiences in your application.
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